A simple tool to save and retrieve easily many simple documents ?

[nioski]

We are a small pharmaceutical company and we have to gather many
documents and to be able to retrieve them quickly as needed.

Documents are

1- Scientific pubblications and studies, Clinical studies, saved web
pages, etc. (most are: .doc, .pdf, .ppt, .xls ecc.). All are currently
just saved on a simple (windows) directories.

2- e-mails arriving on a single Outlook account


The search can be made months or even years after they are saved.

Maybe the users only inputs Author, Name of the pharmaceutical product
or Active principle
and the system sholud find all the documents needed.

The system should then be able:
- to automatically index all files,
- to let users add specific keywords to a document while saving it,
- to group documents in significant clusters (e.g. find and show ONLY
all the documents having a product name)

Should also be easy to use (and as quick as possible... but this is
not a major issue)

Users are only 3-4 people.

Documents can be 1000-2000 per year, emails like 20.000 /year.

I will evaluate any product that any of you has used and is really
working.

I imagine something like Google Desktop, just more powerful and
customizable
and with some interfaces to other document DBs.

Thank you so much :-)

[DocuXplorer]

Post by nioski
We are a small pharmaceutical company and we have to gather many
documents and to be able to retrieve them quickly as needed.
Documents are
1- Scientific pubblications and studies, Clinical studies, saved web
pages, etc. (most are: .doc, .pdf, .ppt, .xls ecc.). All are currently
just saved on a simple (windows) directories.
2-  e-mails arriving on a single Outlook account
The search can be made months or even years after they are saved.
Maybe the users only inputs Author, Name of the pharmaceutical product
or Active principle
and the system sholud find all the documents needed.
- to automatically index all files,
- to let users add specific keywords to a document while saving it,
- to group documents in significant clusters (e.g. find and show ONLY
all the documents having a product name)
Should also be easy to use (and as quick as possible... but this is
not a major issue)
Users are only 3-4 people.
Documents can be 1000-2000 per year, emails like 20.000 /year.
I will evaluate any product that any of you has used and is really
working.
I imagine something like Google Desktop, just more powerful and
customizable
and with some interfaces to other document DBs.
Thank you so much :-)

Please take a look at DocuXplorer. It will do all you ask and more.
DocuXplorer integrates with MS Office, Outlook, Word and Excel
allowing you to save email from Outlook to a DocuXplorer Folder with
automatic indexing for To, From, Subject and Date. DocuXplorer is easy
to use and affordable. Please visit our web site and download a 30-day
free trial and request a live web demo at www.docuxplorer.com

Thank you,

Ira Fogel
CEO

[d***@gmail.com]

Post by nioski
We are a small pharmaceutical company and we have to gather many
documents and to be able to retrieve them quickly as needed.
Documents are
1- Scientific pubblications and studies, Clinical studies, saved web
pages, etc. (most are: .doc, .pdf, .ppt, .xls ecc.). All are currently
just saved on a simple (windows) directories.
2-  e-mails arriving on a single Outlook account
The search can be made months or even years after they are saved.
Maybe the users only inputs Author, Name of the pharmaceutical product
or Active principle
and the system sholud find all the documents needed.
- to automatically index all files,
- to let users add specific keywords to a document while saving it,
- to group documents in significant clusters (e.g. find and show ONLY
all the documents having a product name)
Should also be easy to use (and as quick as possible... but this is
not a major issue)
Users are only 3-4 people.
Documents can be 1000-2000 per year, emails like 20.000 /year.
I will evaluate any product that any of you has used and is really
working.
I imagine something like Google Desktop, just more powerful and
customizable
and with some interfaces to other document DBs.
Thank you so much :-)

You might find eCharta, the SaaS service for secure document hosting
of interest. You can visit the website for more information at
www.echarta.net.

[nioski]

Thank you !
checking it out ...

[Milind Joshi]

Post by nioski
We are a small pharmaceutical company and we have to gather many
documents and to be able to retrieve them quickly as needed.
Documents are
1- Scientific pubblications and studies, Clinical studies, saved web
pages, etc. (most are: .doc, .pdf, .ppt, .xls ecc.). All are currently
just saved on a simple (windows) directories.
2-  e-mails arriving on a single Outlook account
The search can be made months or even years after they are saved.
Maybe the users only inputs Author, Name of the pharmaceutical product
or Active principle
and the system sholud find all the documents needed.
- to automatically index all files,
- to let users add specific keywords to a document while saving it,
- to group documents in significant clusters (e.g. find and show ONLY
all the documents having a product name)
Should also be easy to use (and as quick as possible... but this is
not a major issue)
Users are only 3-4 people.
Documents can be 1000-2000 per year, emails like 20.000 /year.
I will evaluate any product that any of you has used and is really
working.
I imagine something like Google Desktop, just more powerful and
customizable
and with some interfaces to other document DBs.
Thank you so much :-)

We recommend dtSearch for this task. http://www.dtsearch.com

We have deployed dtSearch in many environments, with good results.

There are many such search engines though, and you may or may not need
more special-purpose engines.

Best Regards,
Milind Joshi
http://www.ideatechnosoft.com

[eCharta]

We provide secure document hosting and document management services
for small to medium sized enterprises.

Based on you description, we could provide you with a lost cost
solution, delivered through a secure web portal that addresses all of
your requirements listed.

If you are interested in learning more, please visit http://www.echarta.net
or call us at 760.520.0488 to schedule a free demonstration.

Sincerely,

Eric Hueneke
Executive Vice President
Digital Convergence Partners, Inc.

Post by nioski
We are a small pharmaceutical company and we have to gather many
documents and to be able to retrieve them quickly as needed.
Documents are
1- Scientific pubblications and studies, Clinical studies, saved web
pages, etc. (most are: .doc, .pdf, .ppt, .xls ecc.). All are currently
just saved on a simple (windows) directories.
2-  e-mails arriving on a single Outlook account
The search can be made months or even years after they are saved.
Maybe the users only inputs Author, Name of the pharmaceutical product
or Active principle
and the system sholud find all the documents needed.
- to automatically index all files,
- to let users add specific keywords to a document while saving it,
- to group documents in significant clusters (e.g. find and show ONLY
all the documents having a product name)
Should also be easy to use (and as quick as possible... but this is
not a major issue)
Users are only 3-4 people.
Documents can be 1000-2000 per year, emails like 20.000 /year.
I will evaluate any product that any of you has used and is really
working.
I imagine something like Google Desktop, just more powerful and
customizable
and with some interfaces to other document DBs.
Thank you so much :-)